Recording Project Information & Requirements

For Producers and Producers' Assistants

We look forward to working with you on your upcoming recording project for RCA Records. Included below is a summary of the information you will need to complete and deliver the project. Specific information about each item can be found in the pages that follow. Please don't hesitate to contact your A&R Administration representative if you have additional questions.

We appreciate your cooperation in the Delivery of this Recording Project.

- Michelle Ryang
SVP, A&R Administration, RCA Records

PLEASE READ: Below are all of the elements required by RCA Records to consider the track Delivered. Pre-Release Security Tips can be reviewed here, Submission Guidelines here, and Security Guidelines for Delivery here.

Full Executed Producer Declaration
Full Executed Producer Agreement
Full Executed Letter Of Direction (long form)

Delivery and full verification of the following, providing at minimum 24bit/44.1 KHz files but delivering at high resolution audio of 24bit/96KHz if possible. For definitions of any of the below assets, please visit the Recording Academy Producers & Engineers Wing delivery recommendations here.

Multitrack Session (The DAW file that the track was recorded in, e.g., Pro Tools, Logic Pro, Ableton, etc.)
Mix Stems
Final Unmastered Mix Passes:

Main
Instrumental
TV (without lead vocal)
A capella
Clean (if applicable)

The current preferred delivery method is via VEVA's secure electronic portal. Please notify your A&R Admin before sending files to VEVA.

Complete credits and publishing splits in the below format. Lyrics “as sung” by the artist, approved by the publisher(s).

Song Title
Writers --- FULL legal names
Publishing Splits (please list percentages in writers order as above)
Publishers
Produced by ____ for ____
Musician and/or Programming Credits
Recorded by ____ at ____
Assisted by ____ (if applicable)
Mixed by ____ at ____
Assisted by ____ (if applicable)

Signed grant forms are required of all participants with the exception of the artist & producer.

Download RCA Grant Form (PDF)

Clearances are required of all signed side-artists & musicians.

AFM (for musicians) & AFTRA (vocalists) contracts are required for all participants. A completed W4 & I9 for each participant is required to accompany the contracts.

Download AFM Contract (Excel)
Download AFTRA Contract (Excel)

Download W-4 (PDF)
Download I-9 (PDF)

Clearance of all samples and completion of the sample forms.

Download RCA Sample Form (PDF)

Please confirm the origins and originality of the musical bed (were live instruments used or was it programmed completely from scratch with no use of any royalty free sound packs, etc.).

If a master use or replay exists, we will need a detailed sample description(s), and pre-sample information in order to effectively clear the record, (i.e. "new song" contains a replay, bar loop, re-sing of the 0:00-0:00 segment of "sampled song" during the 0:00-0:00 segment(s) of "new song" OR throughout "new song").

If there was use of any type of sounds from sample packs, Splice, etc, we will also need the following information:

The name and link of the Splice (Tracklib, Output, Looperman) pack or sound.
The actual stem(s) of the sample(s) used.
A receipt/proof of purchase or subscription to the service (e.g. Splice).
A copy of the license between the service (e.g. Tracklib) and the producer or artist.

Recording Project Information & Requirements

For Producers and Producers' Assistants

PLEASE READ: Below are all of the elements required by RCA Records to consider the track Delivered. Pre-Release Security Tips can be reviewed here, Submission Guidelines here, and Security Guidelines for Delivery here.

Producer Contractual Paperwork

Delivery Requirements For Audio Masters:

Label Copy, Credits, Publishing & Lyrics:

Song Title

Grant Forms:

Clearances:

Union Contracts:

Samples Cleared/Samples Form: